What we look for in a great business checking account
While every company will have slightly different needs when it comes to their business bank account, here are a few things all the best small business checking accounts have in common.
1. FDIC insurance
FDIC insurance protects your business funds — up to $250,000 per person per account type — against bank failure. However unlikely, you don’t want to risk losing all your hard-earned cash just because your bank couldn’t keep its doors open. So you must make sure that whichever business checking account you choose is backed by the FDIC. Nearly all brick-and-mortar and online banks have this protection, so it shouldn’t limit your options.
2. User-friendly account management tools
Whether you choose a brick-and-mortar or an online bank for your small business checking account, it should include an online portal and a mobile app where you can, at a minimum, view your balance, transfer funds, pay bills, and remotely deposit checks. This is often the fastest and simplest way for businesses to manage their money and it enables you to do so from just about anywhere.
Always check the business checking account’s fee schedule before you sign up so you know exactly what your bank can charge you for. Image source: Author
3. Reasonable fees
How much you’ll pay for your business checking account depends in part on which bank you choose. Some online business checking accounts don’t charge maintenance fees or per-transaction fees at all, but these charges are common among brick-and-mortar business checking accounts.
What’s considered a reasonable fee depends in part on what you need from your business checking account. An account with a high monthly transaction and cash deposit limit, for example, will likely have a higher maintenance fee than a more basic business checking account. But the best business checking accounts will have fees that are in line with comparable accounts at other banks and won’t nickel-and-dime you for every little thing.
4. Good customer service
The best business checking accounts provide customers with multiple avenues for seeking support when they need it. Phone and email support are fairly common, and brick-and-mortar banks have branches where you can get in-person assistance from someone who knows you and your company. The best banks also have high customer satisfaction ratings, which you can gauge by looking at customer reviews and third-party customer satisfaction surveys.
What should I look for in a bank for my small business?
To choose a bank for your business, you need to know what you actually want out of it. The basic things to think about include:
- Type: The type of bank you choose will dictate everything from how you make deposits to the price you pay for your account. Do you want in-person services, or are you comfortable doing everything online? What kind of accounts do you need, and how much are you willing to pay for them? Answering these kinds of questions can help you decide between traditional banks, online banks, community banks, and credit unions.
- Services: Nearly every bank that offers small business accounts has a basic checking account option. But most will also offer other services, like business loans and credit cards. Choose a bank with the services that suit your needs.
- Fees: A few banks offer no fee business checking accounts, especially for entry-level accounts. Others may have fees that can be waived by meeting certain conditions. It’s not uncommon to see these fees reach $15 to $25 a month, so it’s important to consider if you can (continuously) qualify to have it waived.
- Interest: Many business checking accounts will earn interest on your balance. Banks with business savings accounts may offer better rates. If you’re going to keep your profits in the account long enough to earn interest, it may be worthwhile to look around for a decent rate.
How to choose the best bank for your small business
There are a lot of considerations when comparing your banking options, from the type of institution to the fees they charge. In the end, each business is unique, and you’ll need to make the decision based on your specific needs. Here are a few different aspects to consider when making your choice:
The type of institution
You can find many different types of financial institutions for your small business banking needs. The type of institution you choose will influence the services they offer and how you use them.
- Large traditional bank: Large national — and multinational — banks tend to have many brick-and-mortar locations and lots of services. They also typically have higher fees and may not provide the personal service of a smaller institution.
- Regional/community banks: While the large banks tend to make the headlines, most areas have a number of smaller regional or local banks. These will have fewer locations than larger banks, but may offer better fees and service.
- Online bank: The last decade or so has seen a massive increase in the number of banks that operate entirely online. These banks have lower overhead than competitors who maintain brick-and-mortar locations, so they often have lower fees and better interest rates. The downside is that you’ll need to do everything online, including depositing checks and chatting with customer service.
- Credit union: A credit union is essentially a bank that is owned by its members (rather than investors). Credit unions typically have small local footprints, with only a few locations. You need to become a member to use their services. All of the credit union’s profit is put back into the credit union, so they often have the lowest fees and best rates.
Learn more: Credit Unions vs. Banks
The services offered
You could be looking for a basic business bank account, or a one-stop-shop for all your business’s financial needs. Either way, be sure to explore all of the services offered before choosing a bank. Here’s a look at a few of the most common services offered by small business banks.
Business checking accounts
This is the most basic service a small business bank should offer. It is the account you use to make payments and deposits. It should also come with a debit card that lets you make purchases and withdraw funds from an ATM. A business checking account is the cornerstone of a well-organized small business.
Business savings accounts
Some business checking accounts offer modest interest rates. But if you want more interest on your deposits, a business savings account may be a better option.
In general, you should aim to keep your everyday funds in your checking account and just use the savings account for money you’re hanging onto for a while. That’s because most savings accounts limit how many withdrawals you can make from your account each month. This is typically due to the Federal Reserve’s Regulation D, which limits transfers from certain accounts.
Merchant services
Some banks provide merchant services, which let you accept credit and debit cards from customers. Using your bank for this can have a few benefits over third-party services, including quicker funding. That said, you’ll still want to compare a few options to find the best rates and fees.
Business loans / credit lines
Small business loans and credit lines can be hard to get before you build a solid business credit history. But a good relationship with the bank could help you secure financing for your business. This seems to be particularly true of smaller banks and credit unions. Having your business bank account and business loan in the same institution can also make it far easier to make payments and manage your accounts.
RELATED: Small Business Loans vs. Personal Loans
Business credit cards
This is perhaps the least important service to look for in a prospective bank for your business. It’s relatively easy to get great small business credit cards even if you don’t have a banking relationship with the issuer. However, some banks offer rewards or checking bonuses if you have both a bank account and a credit card account, which can be a valuable perk.
RELATED: Best Business Credit Cards
The account fees
Many banks charge monthly maintenance fees for business checking and savings accounts. A basic business checking account fee could be $15 to $25 in some cases. If you want a business account with more features — higher transfer limits, better interest, etc. — you may pay even more.
The easiest way to avoid these fees is to choose a bank account with $0 monthly maintenance fees in the first place. Many online banks and credit unions offer business checking accounts without maintenance fees. Keep in mind that these low-cost accounts may not have a ton of features.
Alternatively, many accounts will waive the monthly fees if you meet certain conditions. These commonly include:
- Meeting a minimum daily balance
- Making a minimum number of monthly deposits
- Having/using a credit card from the same bank
- Opening/linking a higher-tier account
The requirements you need to meet to waive the monthly fee will vary based on the account type and fee amount. Basic accounts with low fees may only require a small daily balance. Top-tier accounts with many features will require you to meet high balance or transaction requirements.
The minimum balance requirements
Certain types of accounts may have minimum balance requirements you need to meet to open and/or maintain the account. These minimums will vary significantly based on the type of account.
For instance, basic, entry-level business checking accounts will have a low ($100 or less) or even $0 minimum balance requirement to open an account. Top-tier checking accounts — those with lots of features or particularly high interest rates — may have minimum balance requirements in the five and six figures.
As noted above, accounts without initial balance requirements may have them to waive monthly fees. This also varies by account type, with basic accounts having the lowest requirements.
The interest rates
One feature offered by banks is the ability to earn interest on your balances. A number of popular business checking accounts let you earn interest (albeit at a low rate). But business savings accounts will usually offer a better APY (annual percentage yield).
Some banks will have tiered interest rates that give you a better APY for having a higher balance. Others may offer a boost to your APY if you bundle multiple bank products, such as opening their business credit card. (Just watch out for additional account fees that could reduce the value of that added interest.)
The transaction and transfer limits
How often you need to use a bank’s various services can impact which bank you choose. For example, some banks put limits on the number of deposits you can make into a business checking account each month. If you have a cash-heavy business and will need to make nightly or even weekly deposits, it’s important to check for these limitations.
Similarly, banks that offer merchant services tend to have caps on how many transactions you can process. These caps may be per day, per month, or even per year. If you process many transactions each day, you’ll want a merchant services account that can handle a large volume of transactions.
The security and convenience
Nearly all banks and credit unions these days offer the basics like online banking. Most will also have some sort of mobile banking app. In general, the bigger (and richer) the bank, the better the digital experience will be.
At a minimum, these platforms should all offer the ability to check your balances and perform basic banking functions. For instance, mobile check deposits are pretty much universal. They should also include standard security features, such as:
- Reporting lost or stolen payment cards
- Freezing your debit and credit cards
- Disputing/reporting unauthorized transactions
- Two-factor authentication
While the digital features are fairly common, if you want the option to pop in and speak with a human, the type of bank you choose will play a part. Online banks don’t have brick-and-mortar locations. Community banks and credit unions typically have limited locations. Frequent travelers may find themselves outside their bank’s range. In that case, a large national or multinational bank may be the best fit.
Ready To Get Started? How to open a bank account for a business
What you will need in order to open a business checking account
In order to open a business checking account, you’ll need the following things.
1. Employer Identification Number or Social Security number
Sole proprietors may be able to open a business checking account with just their Social Security number, but if you want to open an LLC bank account, you will need an Employer Identification Number (EIN), which you can get for free on the IRS website.
2. Personal identification
You’ll need a driver’s license, passport, or other government-issued photo ID in order to open a business checking account.
3. Business license
Your bank will want to see your business license that proves that you are operating a legitimate business in your state. It should list your name, any business partners’ names, and your business name.
4. Business organization documents
You must present your articles of incorporation or articles of organization in order to open a business checking account. What these documents must entail varies slightly from state to state, but it should include your business name and address as well as an outline of how your company is structured, the type of business you do, and who its registered agents are.
5. Certificate of assumed name
If your business advertises to customers using something other than its legal name, you must have a certificate of assumed name, also known as a “doing business as” name. Your bank will need to see this when you open your business checking account.
6. Partnership agreement
If you have business partners, you will need to present your partnership agreement to your bank outlining each partner’s rights and responsibilities to the business.
